HARLEM WEEK 2011
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Key HARLEM WEEK
2011 events... 

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This form is temporally not in service.

 In an effort to effectively showcase our GHCC/HARLEM WEEK/Harlem Jazz & Music Festival 2011 partners, sponsors and supporters, we are requesting that you review and complete the form below that is developed expressly to obtain specific details to ensure that your needs are met in the most expeditious and seamless manner during the events and activities. Please fill out and submit form one week before event date for each event your company will be participating in.
 
SPONSOR COMPANY NAME ADDRESS
     

SPONSOR’S EXHIBITOR LIAISON FOR THIS EVENT:
     
FIRST NAME LAST NAME Title Office phone
       
     
MOBIL PHONE FAX EMAIL
   

 Please check Event(s) that you will be participating
“A GREAT DAY IN HARLEM”
Sunday, July 25th
NY City Economic Development Conference
Free Indoor & Outdoor Public Expo
August 5th		 NY City Senior Citizens Day: “Elder’s Jubilee”
Exhibits, Awards Luncheon
August 10
Black College Fair
Saturday , August 14th		 Summer in the City
August 14th
NYC Children Festival
Saturday and Sunday, August 14th & 16th		 New York Health Village
 Saturday and Sunday, Sunday, Aug. 15th
HARLEM DAY
Sunday, August 15th 		Upper Manhattan Auto Show
Sunday, August 15th

Please complete the grid provided below for the upcoming

event.

 

Event to come

 

Staff/ Volunteers  
Tent/ Awning  
Material Distribution  
Parking needs  
Miscellaneous  

 

Please respond to all that apply to your exhibition/display.
1. Our standard exhibitor's space is 10 FT by 10 FT. Will you require additional space?
Yes   No
If "YES," please indicate the overall dimensions of your exhibit:
Length x Width x Height 
2 Will you be providing your banner tent, table and chairs?  Yes    No
If you answer yes please  answer questions (3-5). HARLEM WEEK does not provide banners, tents, tables and chairs for set up.
3. Number of Banners in your display area.   
Length x Width x Height 
4. Number of Tables you will be bringing in for display area.   
Length x Width x Height 
5   Number of Chairs you will be bringing in for display area. 
6. Distribution of Promotional Materials:  
    Food       Balloons     CD's or Audio/Visual Cassettes
    Literature    Posters    Product samples    T-shirts/Caps/Buttons
7. Describe any product demonstrations
8. Do you plan to have a celebrity? Yes   No
If YES, during what hours?   
Name of Celebrity:
 
9. Will you be registering HARLEM WEEK participants for any of the following?    
    Mailing list    Voter Registration     Employment Services      
    Other
10. Are any motor vehicles part of the exhibition/display?  Yes   No  
     If YES, please describe it how will it be used (Include Dimension).     
Trailer Recreational Vehicle Van/Bus
Mobile Unit Other
11. Location Preference for exhibit/display 
12. Will your company have a promotional display at this event?  Yes   No
If YES, your display must be set up on or before 11 AM – please call our office to discuss.

13. Will your display have an electronic visual or sound component?  Yes   No
If “YES,” please check all that apply:    Microphones  Megaphone  Video   Screen  TV Monitor  Computer Teleprompter   Speakers   Other

14. If your display has any electronic needs please describe if, and how are you providing the source. 
 
15. Please provide the number of staff members who will be manning your display: # of staff members
     
Their arrival and departure times 
 
16. Will you be providing a photographer for this event?  Yes  No     If so, what is their name:
17. Who will be your contact person for this event?  
NAME  
PHONE  
FAX  
TITLE  
CELL  
EMAIL  

SIGNATURE OF YOUR SPONSOR’S CONTACT FOR THIS EVENT
Type Your Name                 Date
  

 
 
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