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You must read and acknowledge the relevant
Vendors/Exhibitors and/or General Exhibitors Agreement Below
Welcome all Exhibitors & General
Vendors:
PLEASE BE ADVISED THAT:
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Prime Location are allocated to vendors purchasing space for more than one day.
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ALL VENDORS/EXHIBITORS who register on or before July 7th, will receive a 10%
DISCOUNT.
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MEMBERS OF THE GREATER HARLEM CHAMBER OF COMMERCE who register on or before June 24 WILL RECEIVE A 25% (one quarter) DISCOUNT.
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For Chamber membership information please call Mr. Majette at (212) 862-7200.
Be informed that registration fees do not include tables, chairs or tents.
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Vendors are responsible for supplying all materials for your display(s) and/or
exhibit(s).
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Reservations will be honored based on space availability at the time your
application and payment is received by HARLEM WEEK.
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Space assignments will be made based on the type of product or service being
distributed, sold or marketed.
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AFTER June 24 NO REFUNDS, NO CANCELLATIONS, NO TRANSFERS AND NO CREDITS WILL
BE ISSUED BY THE EVENT PRODUCER.
You must read and acknowledge the relevant
Vendors/Exhibitors and/or General
Exhibitors Agreement Below
PRIOR TO REGISTRATION
1) All General Vendors are
required to obtain
A Current New York State Sales Tax Card, otherwise known as a New York State
Certificate of Authority. There are local offices in Brooklyn and Queens. For
further information or to obtain this form call NYS DEPT. OFTAX. & FIN. (800)
972-1233 or online at NYS. OPAL.Com or NYSTAX. Gov. The online registration
takes approximately 20 business days. However you must register every three
months. Please note there is no Fee for this certificate.
All general vendors must provide a copy of the Sales Card upon check in at each
registered event.
UPON REGISTRATION
HARLEM WEEK will send you a confirmation letter 2-3 weeks prior to each
festival event. The confirmation will include your HARLEM WEEK Vendor
Identification number. Upon receipt of your HARLEM WEEK confirmation letter, you
must register with the following city agencies:
1) New York City -
Department of Consumer Affairs – New York Licensing Center at 42 Broadway, 5th
floor, New York, NY 10004 (212) 487-4104 WWW.NYC.GOV in order to obtain your
Street Fair Vending License. Please note that you need to bring photo I.D. (such
as a driver’s license) and your N.Y. State Sales Card. The License costs $10.00
per month and you may pay up to seven months at one time. Applications must be
submitted in person; none will be accepted by mail.
You must read and
acknowledge the relevant
Vendors/Exhibitors and/or General
Exhibitors Agreement Below
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By adding my name and clicking the "I Agree" button below I am acknowledging
that I have read, the below Food Vendors or General Exhibitors agreement and
that I understand and agree with the policies governing the HARLEM WEEK 2011
Food Vendor or Exhibitors rules and regulations. |
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Vendor Agreement:
By adding my name and clicking the "I Agree" button below I am acknowledging
that I have read, the below Food Vendors or General Exhibitors agreement and
that I understand and agree with the policies governing the HARLEM WEEK 2011
Food Vendor or Exhibitors rules and regulations.
1. The refund policy
shall be 50% for each space cancelled by the exhibitor/vendor on or before June 24.
2. Exhibitors/Vendors to fullest extent permitted by law, shall
indemnify, defend, protect and hold harmless HARLEM WEEK, Inc. and THE CITY OF
NEW YORK and the officers, directors, representatives, agents and employees of
each of them (collectively, “the Indemnities”), from and against all claims,
demands, causes of action, damages, liability, losses or expenses, including
without limitation, attorney’s and consultant fees and expenses, related to any
claims arising out of or caused by exhibitor/vendor’s installation, removal,
maintenance, occupancy or use of a booth the premises of part thereof, or the
act or omissions of the exhibitor/vendor, its contractors, subcontractors,
suppliers or anyone directly or indirectly employed by any of them or anyone
whose acts they may be liable, regardless of whether or not such claim, demand,
cause of action, damage, liability, losses or expenses is caused in part by an
Indemnities. Such obligation to indemnify shall not extend to claims, demands,
causes of action, damages, liability, losses or expenses to the extent such
result from gross negligence or willful misconduct of an Indemnities.
3. The exhibitor/vendor acknowledge that HARLEM WEEK, Inc. and THE CITY OF
NEW YORK does not maintain any insurance covering the exhibitor/vendor to obtain
business interruption, property damage, fire, theft and personal liability
insurance covering such losses by the exhibitor/vendor. These conditions may
not be changed, altered modified or waived, except in writing and signed by an
authorized officer of HARLEM WEEK, Inc. All exhibitors/vendors are advised to
carry individual insurance covering such losses by the exhibitor/vendor. HARLEM
WEEK, Inc. exhibitor/vendor regulations become part of this agreement between
the exhibitor/vendor and HARLEM WEEK Exhibitor. They have been formulated in
the best interests of all concerned.
4. In accordance with the
regulations of the New York City Department of Sanitation all HARLEM WEEK
exhibitors/vendors are required to adhere to guidelines for waste collections
and recycling. Therefore, HARLEM WEEK, Inc. and its designees will require that
all exhibitors and or/vendors maintain their space by collecting all waste and
disposing it in a designated area. Any exhibitor and/or vendor who does not
comply with the guidelines of the New York City Department of Sanitation will be
subject to penalties including fines. Additional information regarding
sanitation will be provided upon registration. It is the responsibility of all
exhibitors/vendors to keep their space and surrounding area clean during and
after the event.
5. Be advised: Any public sampling or sale of any
tobacco products, alcoholic beverages or any illegal items are strictly
prohibited.
HARLEM WEEK, Inc. RESERVES THE RIGHT OF REFUSAL TO ANY EXHIBITOR/VENDOR OR
PRODUCT WHICH DOES NOT COMPLIMENT HARLEM WEEK, Inc.’s GOALS AND/OR OBJECTIVES.
Only exhibitors/vendors registered with HARLEM WEEK, Inc. and displaying HARLEM
WEEK, Inc. identification will be permitted to distribute and /or sell products
at HARLEM WEEK events.
PLEASE NOTE: All Exhibitors/Vendors must report
to the HARLEM WEEK Exhibitors/Vendors sign-in table, within two hours of that
day’s set up time with your receipt and vendor documentation. If you have not
signed in by that time, we are authorized by your signature below to consider it
a cancellation.
*ALL VENDORS MUST SUBMIT COPIES OF THEIR FOOD TAX ID
NUMBER, CONSUMER AFFAIRS ID NUMBER AND THE FOOD VENDORS LICENSE TO THE HARLEM
WEEK EXHIBITOR OFFICE ONE WEEK PRIOR TO YOUR VENDING DATE
Applications will not be processed unless all of the following items are
included in the Registration Package:
(1) Registration Form (2) Agreement (signed and dated) (3) Category
Check List (4) Payment Please Select One:
a) If Using Credit or Debit Card, Please register online at
www.harlemdiscover.com
Questions or info please call Mr. Green or Mr. Gordon @ (212) 862-8710
(please note that registering through our website is faster, spaces are limited,
first come first serve).
b) Send an official bank check or Money order
payable to HARLEM WEEK, Inc. and mail via express delivery to HARLEM WEEK, Inc.
200A West 136th Street,
New York, NY 10030. It must be sent 4 weeks prior to
your vending event. (Business Checks,
Personal Checks and Cash are not accepted.)
c) On site registration will be
available by appointment only from June 22nd thru July 22nd. Please call Ms.
Sutton or Mr. Campbell at (212) 862-8710 to schedule.
No
exhibitor/vendor is guaranteed the same space allocated in the previous year.
I hereby agree to the rules and regulations of HARLEM WEEK
Exhibitors as set
forth in this document. |
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UP TO AGREE
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